Grants and Compliance Manager
Founded by survivors of Liberia’s civil war, Last Mile Health (LMH) (known in Liberia as Tiyatien Health) is committed to saving lives in the world’s most remote villages. Working in remote communities cut off from even basic life-saving health services, LMH is building a health system that reaches everyone—by bringing health care to villagers’ doorsteps. LMH trains community members to be health practitioners for their villages and connects them with rural health clinics to offer every person access to the care they deserve. These Frontline Health Workers are able to prevent, diagnose, and treat the top ten most life-threatening health conditions. LMH plans to leverage this experience to help the Liberian government design, deploy and sustain a national network of community health workers that can have a transformative impact on maternal and child health outcomes in remote communities.
Over the past year, the Ebola virus outbreak has devastated Liberia and has tragically demonstrated that weak, inequitable health systems leave everybody vulnerable. To match a historic crisis with a historic response, LMH has partnered with Boston-based Partners in Health (PIH) to launch a significant expansion of LMH’s model, integrated with a package of Ebola treatment and hospital strengthening efforts led by PIH. The goal of this project is to deploy a comprehensive health system—from life-saving essential primary care services in remote communities all the way to strong inpatient Ebola and tertiary care in regional hospitals—for approximately 150,000 rural Liberians.
LMH is working with the Government of Liberia to rapidly achieve zero Ebola cases while restoring health services and rebuilding the health system. LMH is helping direct new sources of funding towards a major health system rebuilding effort that will strengthen community health systems, starting with an ambitious expansion of community health workers to serve every remote community in Liberia.
GENERAL POSITION SUMMARY:
The Grants and Compliance Manager is responsible for the implementation of grant activities for all public sector contracts and awards. Under the supervision of the Director of Public Partnerships, s/he will identify funding opportunities, prepare and process grant applications and oversee the grant management and implementation for all public sector opportunities. S/he will ensure compliance with the rules and regulations of all government (particularly US Government) and other multi-lateral donors. The successful candidate will strengthen and maintain the necessary administrative structures and inter-departmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls and monitoring. The Grants and Compliance Manager will be the primary point of contact for post-award grant implementation, and will ensure that all grant files are complete, accurate and up-to-date. They will be responsible for tracking and fulfilling all reporting requirements. S/he will work closely with the LMH finance team on budget development, cost monitoring and budget-reporting requirements. They will also work with the procurement and finance staff on the acquisition of goods and all in-kind activities.
ESSENTIAL JOB FUNCTIONS:
- Design, implement and oversee the public sector grants management program
- Conduct research and identify new public sector funding opportunities – document prospect research in the LMH Salesforce database.
- Manage the proposal development process; including but not limited to responding to RFA/RFPs, developing budgets & proposal narratives, and coordinating with program staff.
- Participate in negotiations with international and local organizations as it relates to joint, prime and sub-award opportunities. Develop Scopes of Work (SOWs), Memorandum of Understanding (MOUs) and other necessary documentation to ensure smooth partnerships.
- Work closely with financial, administrative, and procurement units in order to identify required resources, further program objectives and ensure that program standards are followed.
- Provide policy guidance and interpretation for program staff to ensure adherence to LMH policies, procedures, and practices, as well as all relevant USAID and other government regulations, requirements, and standards.
- Provide training to LMH staff on all related aspects of the grants process and ensure the overall integrity of performance.
- Manage, modify, update and maintain the team’s procedures and processes to ensure that all hardcopy and electronic documents for all grants are complete, filed and accessible to relevant staff.
- Represent LMH at local meetings and conferences in Liberia and occasionally in the US and other locations. Build and strengthen relationships with partners, outside organizations and donors.
- Be responsible for the overall quality of grants documentation and for the timely entry of all relevant grant information; serve as a focal point for all changes made to grant records and grant approvals.
- Develop, enhance and maintain systems of communication and data transfer between field offices and US-based staff and maintain appropriate, program-wide standards of grant integrity, data collection and management, and information flow.
- Track LMH’s grant procedures including, but not limited to, financial and procurement aspects to ensure appropriate standards of accounting and controls are met
- Establish and maintain the reporting system of programmatic activity for donors, and counterparts within the program, including M&E and financial teams.
- Develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management
- Develop communication protocols and information-sharing tools, in coordination with program management, field teams and program partners, to facilitate improved information sharing between all program participants and stakeholders. This is to include establishing a system for regular communication on grant implementation with relevant program units.
- Ensure that any sub-grants to local organizations are implemented as per program objectives, design and USAID sub-grants regulations.
KNOWLEDGE AND EXPERIENCE:
- Bachelor’s degree required
- Master’s degree in Business Administration, Management or a related field from an accredited academic institution preferred
- Five years relevant grants management experience with donor-funded projects (USAID preferred)
- Experience working in the global health domain highly preferred
- Experience in grants management and budgeting, specifically in assuring procurement, disbursements, logistics, and programmatic aspects are implemented on-time and according to approved specifications
- Experience with USAID and USG funded programs/projects necessary, particularly experience with USAID grant regulations
- Familiarity with USAID contract management and grants management policies and procedures
- Ability to juggle multiple priorities and demonstrate flexibility to meet demanding deadlines
- Demonstrated organization and project management skills
- Takes initiative and drives high levels of performance management
- Experience working effectively in a resource-limited setting preferred; work experience in Liberia a plus
- Demonstrated leadership, integrity, and versatility
- English fluency required